What to Do and What to Avoid with Business Printers and Cartridges Choosing from the large range of machines on the market can be a daunting task. However, knowing the basics will help you to choose the best printers and right cartridges for those machines. Fortunately, when you lease or buy printers from us, we… Read More

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What to Do and What to Avoid with Business Printers and Cartridges

Choosing from the large range of machines on the market can be a daunting task. However, knowing the basics will help you to choose the best printers and right cartridges for those machines. Fortunately, when you lease or buy printers from us, we already ensure you receive the right cartridges for your printing needs.

We share a few tips on what to do and what to avoid with printing devices to help you get the best value from the machines.

Understand the Difference Between Laser and Inkjet

Both laser and inkjet printers use cartridges. Laser types use toner while inkjets use ink. Toner is a powder substance while ink consists of liquid. With the laser types, the particles are charged, heated, and fused onto the surface, and with inkjet, the liquid is sprayed through nozzles onto the print surface.

Laser printing is best for large-volume printing and inkjet for high-quality images and fewer prints. Laser printers are generally faster and cheaper to maintain, but more expensive to buy. The ink used by inkjets is expensive.

Choose a Machine That Is Cost-Effective Over the Long Run

If you lease a multifunctional copier, you do not have to be concerned about a large capital layout. As such, you can manage cash-flow better. With superb print management solutions, we help you keep running costs low. Our consultants help you choose the right machines and we supply the consumables every month.

With our multifunctional printers, you can reduce electricity and cartridge costs in addition to maintenance and servicing expenses. You also save on space and can streamline printing by reducing the number of machines necessary in the office. The multifunctional unit can handle faxes, emails, various output formats, file storage, scans, prints, and copies. You can then keep the full-colour inkjet units for quality image printing only.

Set Policies for Printing

Set policies to manage costs and ensure your office gets the most value from each cartridge. Policies that can be set are briefly noted below.

Get the best value from each cartridge through responsible usage. Generate awareness of ways to save ink, such as using the print preview option to assess layout mistakes before printing, using economy mode if documents must be printed for proofreading, and using the printer’s cleaning function to keep the nozzles clean and prints clear. Let employees print black and white rather than print full colour, unless they need to print images.

Keep Paper Trays Filled

Set a policy that employees must check whether the paper trays are near empty and refill such when empty to avoid unnecessary print errors.

Replace Printer Cartridges

Use our print management solutions to ensure you have consumables to replace empty ones immediately. Printing with empty cartridges means electricity and time wastage. It can also damage the printer.

Do Not Leave Documents in The Out Tray

Ask employees to remove their documents from the out tray immediately as the overflow in the out tray can prevent paper from coming out of the machine in the correct way. Paper stacks in the out tray can also make it difficult for other employees to have their print jobs completed.

Set Policies Regarding Document Sizes

With our solution, it is possible to monitor the overuse of the machines by specific employees. Set print limits according to job functions. Set a policy that prevents employees from printing large reports during peak business hours as to avoid long waiting times for the other employees. Where possible, they should select an output format, such as email or print to PDF in order to save electricity and reduce the need to replace cartridges.

Proper Storage and Usage of Each Printer Cartridge

Do not remove the cartridge from the packaging until it is time to replace an empty one. This is true for the toner and ink types.

Regular Servicing of The Machines

Enter a service level agreement to have the machines serviced and cleaned at regular intervals. This will help to prevent having to pay for expensive repairs.

Final Thought

We can help you reduce the cost of printing, whether you want to order a specific printer cartridge or wish to reduce your print costs through an effective print management solution.

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