How to Choose the Right Business Printers Choosing the best business printers to meet your exact printing and cost-management needs can be a daunting task. Comparing the specifications, maintenance needs, toner or ink usage, and the speed of printing without knowing what to consider can be frustrating. Unfortunately, making the wrong selection can be a… Read More

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How to Choose the Right Business Printers

Choosing the best business printers to meet your exact printing and cost-management needs can be a daunting task. Comparing the specifications, maintenance needs, toner or ink usage, and the speed of printing without knowing what to consider can be frustrating. Unfortunately, making the wrong selection can be a costly mistake.

The solution is to lease business printers from a service provider that analyses your exact printing needs to determine which machines will be perfect for your company. You can also purchase such units from the same supplier with the assurance of getting machines that will suit your printing needs.

Our consultants visit your premises to help determine which printers to replace and which machines to choose to match your exact requirements as part of our commitment to meeting client needs. To help you get started, we provide a few guidelines on choosing business printers to ensure your printing needs are met at the lowest cost to your company.

Understand Your Printing Needs

Determine how much, what, and how often you print. To this end, consider how many employees use each machine, what they print, and how quickly they want their print jobs. In order to get a better understanding of which types of machines to rent or buy, answer the following questions:

• Apart from the basic desktop printing, how many pages on average do your employees print per week or month?
• Do you want machines only for printing or do you want machines that can fax, copy, scan, print, bind, email, and sort?
• Do you require machines that can print wide format for architectural drawings and building plans?
• Do you need machines for photo printing in a retail store?
• Which types of documents do your employees print the most? Think of text-based reports, images, charts, etc.
• Do your employees often print in full-colour or only once in a while?
• Is it possible for you to save space, electricity, and monthly printer rental costs by choosing a high-volume machine instead of having several desktop printers in the office?
• How much space is available for the machines? Small businesses often do not have the space for several or large devices and benefit most from multi-function copiers that can handle everything from copies to full-colour prints, scans, and faxes.
• Is it essential for the machines to be exceptionally quiet?
• How important is energy saving for you?
• Is high volume or quality the most important aspect for you?

Black and White or Colour?

An important consideration is whether or not you only need a black and white printer or one that prints full colour. Since most office documents are black and white, it is the more affordable option to keep printing costs low. For high-quality images, you can select a second machine. Laser printers are best for high-volume black and white printing, whereas the inkjet ones work miracles when it comes to quality images and full colour prints. Laser printers are faster and more cost-effective than inkjet ones. Inkjet ones are ink intensive and should thus be used only for prints requiring exceptional quality colour.

Of course, with a full range of multi-functional machines available, you can streamline printing functions, save space, reduce energy costs, and manage print and consumable costs better. Let our consultants help you determine which business printers to buy or rent from us and reduce your costs even further with our print-management solutions.

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