How Leasing Multifunction HP Printers Helps with Office Automation HP is known for their energy-efficient and high-quality printers. The brand also has an extensive range of multifunction printers able to perform functions ranging from copying and scanning to printing, faxing, binding, and document storage. But why replace several desktop printing machines in your office with… Read More

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How Leasing Multifunction HP Printers Helps with Office Automation

HP is known for their energy-efficient and high-quality printers. The brand also has an extensive range of multifunction printers able to perform functions ranging from copying and scanning to printing, faxing, binding, and document storage.

But why replace several desktop printing machines in your office with one of the multifunction HP printers? True, desktop units are convenient in the sense that each employee has a print machine at their desk, but let us consider the costs of such:

• Electricity for each machine.
• Consumables, such as cartridges for each machine.
• Space usage on each desk.
• Maintenance costs for several machines.

Now, also consider the cable issues and limitations regarding printing. Instead of being able to copy, print, fax, and scan from one machine, the employee uses the printer simply for their prints.

They have to keep the paper tray full, replace cartridges, and with it all, cannot print large volumes. It takes longer to print because the desktop versions are not normally suited for large-volume printing.

There is also the risk of an employee printing personal documents more than work documents. Cost, energy, space, productivity, and maintenance are factors that make the personal desktop printer in the office redundant.

Instead, throw out the older types of desktop printers for an all-in-one HP multifunctional printer. With such a printer, you gain the following benefits:

Reduce Energy Costs

The multifunctional HP copiers are made to be exceptionally energy efficient. This means you can lower the company’s overall electricity costs. Instead of several machines being in sleep mode during the night, you have a single machine that uses very little energy.

Reduce Space Usage

Office space costs money. Ensure clean desks and reduced space usage through the installation of a multifunction HP unit for several users at a time. With the compact design of these machines, less floor space is taken up. Fax machines, scanners, copiers, and desktop printing devices can thus be removed to reduce the office clutter as well. Fewer cables in the office improve the neat appearance and reduce the risk of tripping over cables.

Improve Functionality

Instead of employees having to print while at their desks, they can schedule print jobs for when they are ready to collect the prints from one of the multifunction HP printers. They do not have to walk to different machines to complete functions, such as copying, scanning, faxing, and printing. With such, productivity is increased. Every time the employee has to get up to go to a machine, they lose valuable work time. It also increases the possibility of employees standing around at the office machines to chat while waiting their turn.

Wireless Provides for More Mobility

Some of the multifunction HP machines have wireless capabilities. This means employees can send print jobs from their desks, anywhere in the office, and even from their tablets or mobile phones. Adding more users is easy without extensive cable adjustments or network settings. Employees can print to the HP printers while they are on the road or while working from home.

Many Functions in One Machine

Gone are the days of having to maintain fax, scan, and copy machines while also having to maintain separate desktop printers. With a single machine that can perform all the functions, you reduce equipment in the office. This also reduces your monthly office equipment rental, maintenance, or hire/purchase costs.

Integrate with Existing Office Equipment

Where needed, you can still have large volume printers or printing units specifically for high-quality image printing. For the most part, you can use the multifunction HP printers for high volume printing and keep the specialised printing devices for the occasional unique print tasks.

Improve Print Security

Gain more control over print costs and document security with the option of access pin systems or cards. With such, you can set limits for prints and monitor print volumes and machine usage. This helps to prevent the misuse of company resources.

Reduce Costs with Alternative Output Formats

Many of the multifunction HP printers come with a variety of output formats. Documents can be scanned and printed to PDF, emailed directly, stored, or printed to paper. With such, you can set policies to limit the need for printing and thereby save paper, toner or ink, and energy expenses.

Where to Find the Best Deals

Get in touch with our consultants for an assessment of your office printing needs. They will help to assess which machines to replace and how to maximise the benefits of the multifunction HP printers that can be leased or purchased through us.

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