How to Save on the Cost of Printer Cartridges: Business Solutions that Work Office printing costs can easily eat large chunks from your business profits. Although we make it as affordable and efficient to get new printer cartridges, including ink and toner units, several saving techniques can help you to keep office printing costs low.… Read More

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How to Save on the Cost of Printer Cartridges: Business Solutions that Work

Office printing costs can easily eat large chunks from your business profits. Although we make it as affordable and efficient to get new printer cartridges, including ink and toner units, several saving techniques can help you to keep office printing costs low.

Where to Start?

More often than not, the problem is not the price of the printer cartridge. It is often a matter of employees not using the printing devices correctly or using such for their own private work.

Software to Monitor Toner and Ink Levels in Cartridges

The first thing to do is thus to install software that allows you to track the usage of the printers. In this way, you immediately know when the replacement of cartridges must be done. With such in place, you can also track who uses the printers and how many pages they print. It makes it possible to identify individuals who print more than the average. Fortunately, with our print solutions, we offer free basic software with the printers to help you gain insight as to toner or ink levels. You gain more control over the printing costs and can set policies based on the data to help lengthen the intervals between cartridge replacements.

Buy Printer Cartridges for High Volume Printing

If you already know that some departments in your company need to print more often than others and have to print in bulk, get more prints per cartridge by buying units made for large volume printing. Depending on the printer brand, make, and model, you can get units that store far more ink or toner than the standard size cartridges. Although more expensive, the savings attained relate to the number of pages you can get per unit.

Ink-Saving Options

Create a policy for printing documents for review that states that only the final drafts of documents can be printed in colour or standard quality. Employees should use the ink-saver modes on their printers and the multifunctional types as available from us. Depending on the brand, make, and model, the ink-saving mode can be known as the draft, fast-draft, economy, or greyscale mode. With such, it is possible to save between 40% and 60% on ink or toner usage when printing a document.

Preview is Even Better

Before employees print countless pages and do repeat prints of documents even in draft mode, let them preview the documents. The preview function helps to identify any layout and formatting issues before wasting ink or toner to print a draft.

Print to File

Did you know that most of the documents that employees print can be printed to file for outputs to formats, such as PDF and stored or directly attached to emails for sending to colleagues? The bottom line is that printing should only be done when necessary. Not only do you save on the cost of paper, but the wear and tear on the printers is reduced and you save on electricity and cartridges. Where possible, have work shared digitally rather than printed.

Invest in Printers That Have Low Printing Costs Per Page

For large volume printing, you want to have machines in the office that will not go through cartridges as if ink or toner is cheap. Laser printing machines are known for the low printing cost per page. To this end, have employees send high volumes of print work to multifunctional monochrome laser printers in the office. Keep the full colour, high-quality printing for document covers and special presentations.

Remove the Ink-Intensive Printing Devices from The Network

If every few employees share small desktop inkjet printers, you can bet that cartridge costs will be high. Streamline the printing functions by removing all unnecessary and outdated ink-heavy machines from the office. Replace several machines with a single multifunctional energy saving and economical multifunctional unit. In this way, you save on electricity costs, print consumables, and maintenance. At the same time, the office gets neater with fewer cables taking up space. We can assess your office to determine which machines can be replaced with a more efficient option.

Maintain Machines

A classic car may have its appeal. And give it to the manufacturer, the vehicle has stood the test of time. However, when it comes to fuel efficiency and maintenance, driving a classic car can be a costly endeavour. The same can be said about printers. Not only is it difficult to get cartridges for older machines, but the printing devices are heavy on the juice. This can also be said about poorly maintained equipment. The solution is to get modern, energy-efficient ink, or toner economical units that require less maintenance.

We offer you several ways to save on printing costs, including affordable printer cartridges, software, printing machines, and print management solutions. Get in touch for more information or to place your order.

The post Save on Printer Cartridges appeared first on Raydian.